What is Preselected status

 WHAT IS PRESELECTED STATUS?
 
People who submit their films to festivals usually believe that all they have to do is make a film in order for their work to be screened at a festival. However, the desire to show the film at a film festival alone is not enough for the screening to take place.
 
Modern film production technology and film equipment have become readily available to everyone - even to children. (We have even opened a category called "Films Made by Children" at some of our festivals).
As a result, the festivals within our network now receive more film submissions than the Venice Film Festival, TIFF, Cannes Film Festival, Sundance Film Festival and Raindance Film Festival have received all together in the past two years.
 
What follows is a list of the main stages, obstacles, and requirements to have a film shown at our festivals.
 
Here we present only 10 out of maybe 100, which are the most common.
 
1. Preselection  by Judicial Assembly.
 
Due to the fact that there are so many problems related to showing  films, the Jury selects at the first stage 3-4 times more films than the festival can show. In professional language, this stage is called Preselected.  After this step, only 25-30% of films will end up at the next stage.
 
2. DCP.
 
Most of our festivals show our films in movie theaters. Movie theaters use only one movie format, which is called the DCP. If the filmmaker doesn't have a copy of his/her film in the DCP format, the film cannot be screened in a majority of cinemas. If the event takes place in a small club, or any other rented facility (not a movie theater), sometimes there is a projector that can display DVD and Blu-Ray formats. Only 20% of the filmmakers who submit films to the festivals know about DCP and how to make one. 
If you need to make a DCP, we can help you - DCP creation.
 
3. Subtitles. 
 
Most filmmakers do not realize the fact that, in all non-English speaking countries, if the film was not created in the local language, subtitles are a must. Moreover, a large majority of the filmmakers - usually for economic reasons - make subtitles through Google translator, which is unacceptable. Only 10% of the filmmakers who submit films to the festivals know about this and can make them.
If you need to add subtitles, we can help you.
 
4. Film quality. 
 
A huge number of films are of a very poor quality, according to some basic parameters: poor image quality, bad sound, etc. Having a low quality film is a major obstacle to screening at any of our festivals. About 60% of films submitted to the festivals are very low quality and can’t be screened. 
 
5. Transfer of film copies.
 
For a film to be screened at any of our festivals, a copy must be transferred (sent) to the festival or in our case to one of our Production Centers. Many filmmakers believe that if a movie is uploaded to one of the two known aggregators, FilmFreeway or Withoutabox, or to Vimeo or Yyoutube - then the transfer problem is solved. However, this is not quite true. A copy of a film submitted through these, or any other aggregators result in very poor quality (See paragraph 3). They are fit only for the pre-show or for online festivals. Yes, if the film is a short, a good quality copy can be downloaded from the Internet, but for full-length films, downloading from Internet sources is not acceptable.
 
Therefore, filmmakers must spend the money and time to send a copy of the film to the Production Center. About 75% of the filmmakers can never pass through this issue. 
 
6. Testing the movie. 
 
Testing of the film can involve passing through several stages. The first stage: Acceptance of the films by the Film Festival directly or by the Production Center. Second stage: Iif testing goes well, the film is copied to the hard drive as a DCP and sent to the cinema. Most cinemas prefer to test the films not on the day of receipt, but 2-3 days prior to the date of the festival. Sometimes, the film can't be launched by cinema equipment, though it was working well on the same equipment at the Production Center of the festival. In some other cases, the film worked well at the cinema prior to the screening, but on the event day, it didn't work for an unexplained reason. There were cases when the filmmaker put a lock on the DCP, and it was not possible to launch the disk.
If testing in the theater passes favorably, the film should then be able to be successfully projected at the festival. At this stage only 30% of the films pass through.
 
7. Consent of the filmmaker. 
 
Very often a filmmaker who has applied for the festival, suddenly and without explanation, withdraws their permission. This then automatically cancels the screening of the film.
10% of filmmakers do this.
 
8. Distributor's consent.
 
Sometimes a distributor whose movie has been submitted to the festival, suddenly and without explanation, withdraws his permission. This then automatically cancels the screening of the film.
10% of films don’t pass through this issue.
 
9. Communication. 
 
60-75% of filmmakers never respond to messages that were sent by the Film Festival to them directly or through the aggregators. The main reasons are:
- the letter falls into the spam folder.
- filmmaker's procrastination.
- filmmaker's workload of filming and having no time to read letters.
- filmmaker's forgetfulness, or unexplained failure to respond.
 
10. The final decision of the Judicial Assembly granting the approval for a film to be screened at the festival.
 
As a rule, if a movie reaches this last stage, the possibility of the film being screened is 90%. In other words, 9 out of 10 films that reach this final stage will be screened at the Film Festival. Though, there is still 10% chance that something else can happen.  
 
Conclusion: All these 10 issues and about 90 more issues make the stages between “Accepted” status of the film and the status “The film is screened” hard to achieve. And the percentage of the preselected films that are screened is 3-5%. It means that if 200 films were preselected - only 6-10 of this films would  eventually be shown at the festival.